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Queen Eleanor's C of E Junior School

Queen Eleanor's C of E Junior School

Admissions & School Prospectus

IN-YEAR ADMISSIONS

In year application form – School Managed 2017 v2

CURRENT ADMISSIONS POLICY (September 2017-2018)

As a Voluntary Aided school the Governors act as the Admission Authority for the school and Surrey County Council, the coordinating local authority. Please click the link below to see our admissions policy for September 2016.

Admissions Policy September 2017-20178

ADMISSIONS POLICY

The table below shows our determined Admissions policies and the years they relate to. 

School Admission Year

Admission Policy

Supplementary Information Form

2017 – 2018

Admissions Policy 2017

Supplementary Information Form

2018 – 2019

Admissions Policy 2018

Supplementary Information Form

2019 -2020    

 

Published Admission Number (PAN) 

The Governors will admit 90 children into Year 3. In the event of Governors receiving more applications than there are places available places will be determined in the following order. More information on these criteria can be found in the next section.

Criteria Number

Criteria

Notes

1

Looked After Children and previously Looked After Children (*).

* A Looked After Child and previously Looked After Child is defined as a child who is in the care of the Local Authority or provided with accommodation by that authority in accordance with Section 22 of the Children Act 1989; or any child who was previously in the care of the Local Authority or provided with accommodation by a Local Authority and who left that care through adoption, Child Arrangement Order (in accordance with Section 8 of the Children Act 1989 as amended by the Children and Families Act 2014) or Special Guardianship Order.  A letter from the Children’s Services Department confirming the child’s status must be submitted at the time of application.

2

Children with exceptional medical or social circumstances for whom Queen Eleanor’s is uniquely suitable (*).

* Exceptional medical or social circumstances – In the case of these exceptional circumstances the Governors will require formal evidence to establish why QE is more suitable than any other local school. Appropriate documentary evidence from a consultant doctor or from the relevant support services MUST be submitted at the time of application. The Governors will be unable to consider an application under this criterion if such evidence is not submitted at the time of application. The Governors reserve the right to take advice from the LA, support agencies and medical consultants before making a decision. It should be noted that a letter from a general practitioner alone will not suffice. NB. All schools support children with the more common conditions such as nut allergies, asthma or stress-related symptoms.

3

Children living within the parish of All Saints Church, Guildford, or St. Nicolas Church, Guildford who have at least one parent (*) who is on the Church Electoral Roll AND who is a Regular Worshipper (*) at either church. A Supplementary Information Form (*) signed by the vicar of that church MUST be submitted at the time of the initial application (see appendix).

* Parent is defined as a natural, adoptive, step or foster parent or other legal guardian.

* Regular worshipper is defined as at least one parent who has worshipped a minimum of twice a month over a period of at least a year preceding the date of application. Where a family has moved into the parish only recently, parents should provide the vicar or minister with appropriate documentary evidence of the same pattern of worship.

* The Supplementary Information Form (SIF) can be obtained from the school on request or downloaded from the school’s website. It MUST be completed and submitted to the vicar or minister at the time of the initial application. If the SIF is not submitted at this time, the application will be categorised disregarding the request for preference on grounds of religious affiliation. The definition of a Regular Worshipper is defined on the SIF and at (5) above.

4

Siblings (*) living within the parish of All Saints Church, Guildford, or St. Nicolas Church, Guildford, having a sibling attending QE in the September of the admission year.

* A sibling is defined as a brother or sister, half-brother or half-sister, step-brother or step-sister or adoptive brother or adoptive sister or foster children, living in the family unit at the same address in each case. No provision is made in this policy for the siblings of children who have now left the school.

5

Children living within the parish of All Saints Church, Guildford, or St. Nicolas Church, Guildford who attend our main feeder infant schools: Onslow Infant School and St Nicolas CofE (Aided) Infant School

 

6

Children living within the parish of All Saints Church, Guildford or St Nicolas Church, Guildford.

 

7

Children who have at least one parent (*) who is on the Church Electoral Roll (or equivalent membership) AND who is a Regular Worshipper (*) at another Christian church for whom Queen Eleanor’s is the nearest Church of England junior school. A Supplementary Information Form (*) signed by the vicar of that church MUST be submitted at the time of the initial application.

* The shortest distance is calculated using the Admission and Transport team’s Geographical Information system at findaschool.surreycc.gov.uk. This measures the distance in a straight line from the address point of the pupil’s home, as set by ordnance survey, to the nearest school gate available for pupils to use. The home address is defined as the child’s permanent address, or in cases of shared custody, where he/she lives for the majority of the school week.

8

Siblings (*) living outside the parish of All Saints Church, Guildford or St. Nicolas Church, Guildford, having a sibling attending QE in the September of the admission year.

 

9

Children of parents expressing a preference for Queen Eleanor’s Church of England School.

 

 (Maps showing the ecclesiastical parish boundaries for All Saints Church and St. Nicolas Church may be viewed by request at the school office and are also on our website www.queen-eleanors.surrey.sch.uk).

Where there is over subscription in any category, places will be allocated to children living closest to the school (see point 7 above).

Late Applications 

Late applications can only be considered when all of the on-time applications have been ranked.

In Year Applications 

In year applications must be made directly to the school using the in year application form which is available on the school’s website or from the school office. Please contact the school office for further details on how to make an application.

Waiting List 

A waiting list, compiled from specific requests from parents for a place, will be held for each year group for a period of one academic year. It is the responsibility of the parents to contact the school and ask for their child to be added to the school’s waiting list. It is also the parents’ responsibility to check their child’s position on the waiting list as the school cannot inform parents routinely of changes in position on the waiting list.

If vacancies arise, places will be allocated to the child placed highest in the order of categories listed above and within those criteria by shortest distance. Should parents wish to add their child to the waiting list for the following academic year (after initial application), they must complete an in-year application form (under the relevant Admission Policy) and submit this to the school. Previous years applications will not be carried over.

The Governors reserve the right to withdraw the offer of a place where the parent has made a fraudulent or intentionally misleading application that effectively denied a place to another child.

Multiple Births 

In cases where there is one remaining place available and the next child on the waiting list is one of a twin, triplet or other multiple birth groups, priority will be decided by lottery. Please note, the school will not admit above PAN to accommodate multiple birth children.

Tie Breaker 

Where two or more children, other than those from multiple births, share a priority for a place, e.g. where two children live equidistant from the school and only one place remains, or where two or more children have the same address point e.g. in a block of flats, the school admissions group will draw lots to determine which child should be given priority. The drawing of lots will be witnessed by the Clerk to the Governing Body.

Out of chronological age education 

Applicants may choose to seek places outside their child’s chronological year group, although in the first instance, this should be discussed with the Headteacher.  Applicants must state clearly why they feel admission to a different year group would be appropriate and submit supporting documentary evidence.  Governors will make decisions in the best interests of each child, taking into account the particular circumstances of the case, including the views of the Headteacher.  Reasons for the decision will be set out for parents but please note that there is no right of appeal if a place is offered that is not in the parents’ preferred age group.

In-Year Fair Access placements by the Local Authority

The local authority must ensure that all pupils are placed in schools as quickly as possible. It may therefore sometimes be necessary for a pupil to be placed by the Local Authority, or a local placement panel acting on behalf of the Authority, in a particular school even if there is a waiting list for admission. Such placements will be made in accordance with the provisions of the Local Authority’s In-Year Fair Access Protocol. The Protocol is based on legislation and government guidance and is available from the Admissions and Transport Team at Surrey County Council upon request.
Appeals

If your application to Queen Eleanor’s is not successful, you have a right of appeal via an Independent Appeal Panel. Please use the following link to view information on the appeals process and download all applicable forms:

www.surreycc.gov.uk/schoolappeals

You need to use the option “Find your school to appeal” and type in the name of the school.  The Appeal Timetable can be view by clicking the link below.

Appeal Timetable 2018

September 2017 Admission numbers 

2017 Admissions Criteria.

Criteria Number

Criteria

Number of Children Allocated Places

1

Looked After Children and previously Looked After Children (*).

1

2

Children with exceptional medical or social circumstances for whom Queen Eleanor’s is uniquely suitable (*).

0

3

Children living within the parish of All Saints Church, Guildford, or St. Nicolas Church, Guildford who have at least one parent (*) who is on the Church Electoral Roll AND who is a Regular Worshipper (*) at either church. A Supplementary Information Form (*) signed by the vicar of that church MUST be submitted at the time of the initial application (see appendix).

3

4

Siblings (*) living within the parish of All Saints Church, Guildford, or St. Nicolas Church, Guildford, having a sibling attending QE in the September of the admission year.

21

5

Children living within the parish of All Saints Church, Guildford, or St. Nicolas Church, Guildford who attend our main feeder infant schools: Onslow Infant School and St Nicolas CofE (Aided) Infant School

44

6

Children living within the parish of All Saints Church, Guildford or St Nicolas Church, Guildford.

4

7

Children who have at least one parent (*) who is on the Church Electoral Roll (or equivalent membership) AND who is a Regular Worshipper (*) at another Christian church for whom Queen Eleanor’s is the nearest Church of England junior school. A Supplementary Information Form (*) signed by the vicar of that church MUST be submitted at the time of the initial application.

1

8

Siblings (*) living outside the parish of All Saints Church, Guildford or St. Nicolas Church, Guildford, having a sibling attending QE in the September of the admission year.

 9

9

Children of parents expressing a preference for Queen Eleanor’s Church of England School.

 7

 

Total

7

Distance from school of last child offered a place              1,256 metres (as determined by SCC find a school website).

Category of last child offered a place                                    Category 9

Admissions and Transport 

Details of Surrey’s Admissions and Transport team can be found by clicking the link below.

Admissions & Transport

Parish Boundaries 

The following documents set out the parishes of All Saints’ and St Nicolas’, as referred in the Admissions Policy page, and in particular with reference to point 5, ‘children who live within the parishes of All Saints’ or St Nicolas’.

All Saints Parish Boundary Map
St Nicolas Parish Boundary Map

If you are thinking of applying to Queen Eleanor’s C of E Junior School but live outside of the parish boundaries, please take into consideration the admissions criteria and with particular reference to how many children have been accepted under each section.

All parents considering Queen Eleanor’s C of E Junior School may find the Surrey County Council Find A School system of help.  It can be accessed by clicking the link below:

Surrey Find A School Website

Feeder Schools 

Infant Schools

Queen Eleanor’s C of E Junior School serves the parishes of All Saints Church and St. Nicolas Church. Our main feeder schools are Onslow Infants School and St. Nicolas Infants School. The majority of each September’s intake is admitted from these schools.

The websites for these two schools are included below:

Onslow Infant:  www.onslow.surrey.sch.uk
St Nicolas’:  www.st-nicolas-guildford.com

We liaise closely with both of our feeder schools throughout the year, but particularly during the Spring Term and Summer Term. Children and staff often visit each other’s’ schools for special occasions like a performance, a Christmas play, an assembly or just to get to know each other better and see the work each school is doing. We have three transition days when the Year 2 children spend the day at Queen Eleanor’s. One of these days is a special day called Day of Difference.

Upon Transfer

There are three Year 3 classes and new children entering the school each September will be allocated to one of these classes. Your child’s current infant school advises us about the groupings of children to fit our class organisation because they know the children best at this stage. We also ensure there is a balanced spread of abilities, EAL, Gender and SEN in each class to ensure the best possible education opportunities for all our children.

Secondary Schools

Most of our leavers go to Guildford County School which is located at the lower end of the Farnham Road, on the edge of Onslow Village and about a mile from Queen Eleanor’s school.

We also have some pupils leave us to go to other secondary schools in the Guildford area, such as Christ’s College, George Abbot, King’s College and St Peter’s, but this is dependent on other deciding factors, one of which is of course the pupil’s home address.

In addition we do see some pupils leave us for the independent secondary schools, such as the Royal Grammar School (known locally as RGS) for boys and Guildford High or Tormead, both for girls, while there are other good schools in the wider Surrey/south east area where our former pupils have gone on to learn.

If you would like some guidance on secondary schools the school office can offer limited help.  We would advise parents to visit the school websites or call them directly, as well as visiting the Surrey Schools website which offers very useful information.

Secondary Schools

Guildford County:  www.guildfordcounty.co.uk/

George Abbot: www.georgeabbot.surrey.sch.uk/

Christ’s College Guildford: www.christscollege.surrey.sch.uk

Kings’s College Guildford:  www.kingscollegeguildford.com/

St Peter’s Catholic School: www.st-petersschool.co.uk

Independent Secondary Schools

Guildford High:  www.guildfordhigh.surrey.sch.uk/

Royal Grammar School Guildford:  www.rgs-guildford.co.uk

Tormead:  www.tormeadschool.org.uk/